See if we’re a fit

Matter readiness for conveyancing

Matter readiness for conveyancing teams.

Keep matters moving. Protect the time behind the fee.

Scellus builds and runs the process that gets each conveyancing file complete, verified and ready for your lawyer’s review, with every outstanding item owned and visible across your matters.

See if we’re a fitReview sample matters

Readiness readout · ready for review

For partners and management

Keep oversight without chasing every file.

See the evidence behind an exception, who needs to act next and which deadline needs attention.

Explore the firm-wide view

Know who needs to act.

Separate work waiting on your team from work with Scellus or another party.

Explore the firm’s matters
Needs instruction3
Blocks sign-off7
Deadline within 5 working days3
Ready for review3
Waiting on others4
  • CV-2618

    Tan Wei Ming

    Redemption sum is RM 2,560.18 above the new facility

    You · Instruct on the RM 2,560.18 redemption shortfall.

    Instruction required
  • CV-2609

    Priya a/p Raman

    Scellus · Compare the title search with the SPA description.

    Checks in progress
  • CV-2611

    Chong Mei Yee

    Letter of offer from Lender A

    Lender A · Issue the letter of offer. Expected tomorrow.

    Awaiting documents

Decisions come with the evidence.

Inspect the source documents, the discrepancy and a prepared draft. Your lawyer can approve the instruction or request changes.

The title carries a private caveat the SPA does not disclose.

Title search

Encumbrances

Entry
Private caveat
Presentation no.
PC 18842
Caveator
Third party, not a party to the SPA

Sale and purchase agreement

Cl. 3 Title

Description
Free from encumbrances
Inspect the caveat example

Time to act before a deadline.

See the funding gap, the consequence of delay and the working days left to give an instruction.

CV-2618 · Redemption shortfall

RM 2,560.18

Raised with 2 working days to spare

Redemption sum
RM 412,560.18
For redemption
RM 410,000.00
See the deadline example

Every follow-up has an owner.

Scellus requests missing documents, chases replies and escalates when needed.

Unreadable redemption statementScellus · Obtain a clear copy

Follow a missing document

A file your lawyer can review.

Open the documents with their checks, decisions and disclosed exceptions.

Missing valuation obtained and checkedReady for Aina’s review

Open a review-ready file

Resolved without your team.

Inspect what Scellus closed, how it was checked and which matters still need a lawyer.

Issues resolved in the sample week5 without your team’s involvement

Inspect resolved work

What’s at stake

Important deals depend on work nobody can afford to overlook.

  1. A document is still with the lender.

    The completion date is fixed. A letter of offer or redemption statement that arrives late leaves your lawyers less time to review the file, or moves the date.

  2. A figure doesn’t reconcile.

    A redemption sum, loan amount or purchase price that differs between documents comes back as rework when the file reaches your lawyer.

  3. A requirement nobody owns.

    An outstanding item with no owner surfaces at the deadline, and your senior people spend their time finding out why.

None of this is legal work. It still lands on your lawyers, and it eats into the time behind the fee.

What Scellus owns

What Scellus designs, runs and answers for.

Every engagement runs against agreed requirements and measures.

01

Design and build the process

Scellus establishes how the work moves: what “complete” means, which checks apply, how gaps are routed and escalated, where review points sit, and how progress is reported. The process is built around the client’s systems and requirements.

02

Run it and answer for it

Scellus operates the process within a defined remit: scope, owners, review points, service levels and acceptance criteria. Accountability is credible because the client can see exactly what Scellus owns.

03

Close the gaps

Scellus checks records against agreed requirements, reconciles what should match, and makes sure every gap has an owner and a resolution path.

04

Give management visibility

The decision-maker can see what is ready, what is blocked, who needs to act and which deadline needs attention, on each matter and across the whole portfolio.

How the work is organised

Assemble. Verify. Deliver.

  1. Assemble.

    Get the record in order.

    Scellus gathers information from the people, organisations and systems involved in each transaction, bringing it together against agreed requirements. We organise the record and follow through on outstanding items until it is complete.

    DeliverablesAn organised, traceable record; a clear view of what is outstanding and who owes it.

  2. Verify.

    Find gaps before review.

    Scellus checks records against agreed requirements and reconciles what should match. Every gap has an owner and a resolution path. Legal, financial, regulatory or commercial judgment stays with the client’s authorised reviewers.

    DeliverablesVerification results, a gap register with owners and status, and a traceable resolution history.

  3. Deliver.

    Get the file review-ready.

    Scellus prepares a structured, review-ready file with the relevant documents, verification results and decisions. Any open items are clearly disclosed, and outputs requiring approval stay subject to the client’s review and release controls.

    DeliverablesReview-ready files, verification summaries, decision records, and status reporting across matters.
See our process

During an engagement

What your team sees during an engagement.

The decision-maker can see what is ready, what is blocked, who needs to act and which deadline needs attention, on each matter and across the whole portfolio.

Explore the firm-wide view
StatusMeaning

Awaiting documents

Required material is outstanding; the owner and next action are recorded

Checks in progress

Agreed checks are being performed

Needs your instruction

An open item requires an authorised decision or instruction

Ready for review

The agreed preparation criteria are met; open items are explicitly disclosed

Delivered

The agreed output has been released through the required controls

“Ready for review” does not mean every issue is resolved. The agreed acceptance criteria determine whether an open item prevents review or delivery. Each status is backed by the gap register and decision records.

What your firm receives

What your firm receives.

  • Review-ready files

    The relevant documents, verification results, decisions and any open items, clearly disclosed.

  • Verification summaries

    What was checked against the agreed requirements, and what was found.

  • Gap register

    Every gap, with its owner and status, and a traceable resolution history.

  • Decision records

    Each question put to your lawyers, and the instruction they gave.

  • Status reporting

    What is ready, what is blocked and who needs to act, across your matters.

Outputs requiring approval remain subject to your firm’s review and release controls.

Retained judgment

Which decisions stay with your lawyers.

Scellus owns

  • Designing and building the agreed process
  • Running it within the defined scope
  • Gathering, checking and following through on outstanding items
  • Identifying and escalating gaps and open items
  • Preparing agreed deliverables
  • Status and performance reporting

Your firm retains

  • Legal, regulatory and financial judgment
  • Risk acceptance
  • Approval of open items
  • Final transaction approvals and sign-off
  • Commercial and policy decisions
  • Relationship-sensitive decisions
  • Any authority not expressly delegated to Scellus

Deliver means preparing and providing the agreed operational outputs. It does not mean Scellus grants legal clearance, certifies compliance, approves financing or authorises a transaction. Formal decisions remain with the authorised parties.

Verification means checking records against agreed requirements and available sources. It is not proof of authenticity or formal certification.

Verified result

Matters ready for review earlier, at one firm.

At one anonymised 20-lawyer Malaysian firm, the share of residential sub-sale matters ready for review three working days before scheduled lodgement rose from 31 of 84 to 73 of 91.

Matters ready for review by T-3
37% → 80%
Median time to clear missing items
4.7 → 1.9 days
Median review time, sampled log
31 → 15 minutes
Scope
One firm, residential sub-sale matters only.
Period and baseline
Baseline: the four weeks before setup, 84 matters. Pilot: the four weeks after setup and parallel testing, 91 matters.
Definition
A matter counted as ready for review when each checklist item was complete, or was an approved open item with an owner and a supporting source.
Limitations
One firm, one matter type and two four-week cohorts. Matters delayed by external parties stayed in the cohort. Review time comes from the firm’s sampled log and excludes substantive legal work. The T-3 gate was measured in this engagement; it is not a default service commitment.
Read how the result was measured

Performance

How performance is measured.

  • Handling time per matter
  • Follow-up effort
  • Rework
  • Supervision time
  • Cost per matter
  • Time to review-ready status

Your firm’s baseline is established at the start of the engagement, so each measure is compared with how your matters run today. Scellus commits to agreed activities, controls, outputs and service levels. Financial benefits require a baseline and measured results.

Getting started

How an engagement begins.

  1. Step 1:

    1 working day

    Fit check

    Tell us about one transaction that keeps stalling. We reply within 1 working day to say whether it fits a Scellus service. There is no fee for the fit check.

  2. Step 2:

    45 minutes

    Workflow Review

    If it fits, we send the NDA and fee details. The review is a 45-minute session on one process, with a written summary within 2 working days of the session. It costs RM 1,999, credited in full if you build with Scellus within 60 days.

  3. Step 3:

    Fixed scope

    Scoping

    Scellus writes a fixed scope, fee and timeline from the review for your team to approve.

The fit check collects no client matter documents. Data handling ▪ Security

Buyer questions

What partners ask first.

What exactly does Scellus take responsibility for?
Designing and building the agreed process, running it within the defined scope, gathering, checking and following through on outstanding items, identifying and escalating gaps and open items, preparing agreed deliverables, and status and performance reporting.
How is this different from hiring more support staff?
More staff add capacity to the work as it runs today. Scellus designs the process, runs it within a defined remit (scope, owners, review points, service levels and acceptance criteria) and answers for it. Accountability is credible because you can see exactly what Scellus owns.
What will I see across our matters during an engagement?
What is ready, what is blocked, who needs to act and which deadline needs attention, on each matter and across the whole portfolio. Explore the portfolio.
What does our firm receive?
Review-ready files, verification summaries, a gap register, decision records and status reporting across matters.
What does “ready for review” mean?
The agreed preparation criteria are met, and any open items are explicitly disclosed. It does not mean every issue is resolved. The agreed acceptance criteria determine whether an open item prevents review or delivery.
Which decisions stay with our lawyers?
Legal, regulatory and financial judgment, risk acceptance, approval of open items, final sign-off, commercial and policy decisions, relationship-sensitive decisions, and any authority not expressly delegated to Scellus.
How does this work alongside our DMS, email and shared drives?
Scellus builds the process around your firm’s systems and requirements and runs defined work alongside your team. Which systems are involved is confirmed during scoping.
How are missing items and mismatches handled?
Scellus follows through on missing items until the record is complete, checks records against agreed requirements, and makes sure every gap has an owner and a resolution path. Matters needing legal judgment go to your lawyers. Inspect a worked example.
How is the service priced?
Each engagement is scoped around responsibilities, deliverables, operating cadence, service levels and acceptance criteria. Pricing reflects volume, complexity, gap load, review requirements and the capacity needed. The Workflow Review costs RM 1,999, credited in full if you build with Scellus within 60 days.

Get the work behind the decision in order.

Tell us about one transaction that keeps stalling. We’ll tell you whether Scellus can run the operation behind it.

See if we’re a fitReview sample matters