Professional services
Professional services firms routinely do more than the engagement letter covers. Nothing downstream is built to capture that expansion before billing closes it out.
Fixed-fee reviewFrom RM 4,999Report within one week
These patterns appear in nearly every firm we've reviewed, regardless of size, sector, or how strong the work is.
The problem is structural. The fix is specific.
A partner joins a client call on the way to another meeting. An analyst sends three follow-up emails over the weekend. A director reviews a document that wasn't in the original brief. By invoice time, the engagement exists in outline. Memory fills in the gaps, generously toward the client.
The brief said one report. The client asked for a second run after seeing the data. Then a third to cover a different segment. Each expansion was approved with a nod in a meeting or a message at 9pm. The invoice reflected the original brief. No one made a deliberate decision to write off the difference.
Your best proposal is on a partner's laptop, slightly wrong, with last year's client name still in the header. Every new pitch opens from that file. The methodology hasn't changed. But no one can find the right base, so the work gets done again.
Filing windows, client approval cycles, regulatory submissions, board report timelines. They exist in one person's calendar. When that person is away or moves on, the timeline breaks. The client notices before the team does.
Each leak is one block doing one job. Arranged around how an engagement actually moves from scoping to invoice, those blocks become a workflow stack we run with your team.
The Scellus model
Review is the human checkpoint. Your call, with the context attached.
Hours consumed, never invoiced
Closed by
Collect + Chase
What changes
Every billable touchpoint is captured as the engagement moves, not reconstructed at invoice time.
Scope expansions approved but never billed
Closed by
Read + Review
What changes
Each scope change is flagged against the original brief and pushed into the billing review before the invoice issues.
Deliverables rebuilt from scratch on every engagement
Closed by
Verify + Deliver
What changes
Each deliverable type has a named base and a named owner. Reuse is the default; rebuild is the exception.
Together these become your Scope-to-invoice stack: a workflow Scellus operates and improves, not another tool for your firm to run.
You don't need to rebuild your engagement model from scratch. You need the right blocks assembled into a stack, one named owner at each handoff, and a clear picture of where the gaps are.
Workflow Review gives you that picture. In writing. Within a week.
A current-state map of how an engagement moves through your firm, from scope confirmation to invoice, with every handoff and gap marked.
An estimate of annual revenue leakage: hours not captured, scope expansions not billed, and the cost of rebuilding instead of reusing.
A ranked list of fixes: what to address this week, what belongs this quarter, and what is structural.
A view on your current tools: CRM, time tracking, proposal library, billing platform, and whether each is pulling its weight.
The review is most useful when at least one partner already suspects the firm is working harder than its billings suggest, and wants an outside read before deciding what to change.
Useful when
Not useful for
Workflow Review is a fixed-fee engagement. You leave with a written assessment of where revenue is leaking and what to do about it, in order of impact. No payment until the date is confirmed.
