Our process
Important transactions depend on a complete record, verified details, and controlled decisions. Scellus designs that process and runs it.
01 / 03
Get the record in order.
Transactions depend on information from different people, organisations, and systems. Scellus brings it together against agreed requirements and follows through until it is complete.
You receive
An organised, traceable record, and a clear view of what is outstanding and who owes it.
02 / 03
Find the problem before it reaches your desk.
Scellus checks the record against agreed requirements, reconciles what should match, and gives every gap an owner and a path to resolution. Anything that needs legal, financial, regulatory, or commercial judgment goes to your authorised reviewers.
You receive
Verification results, a gap register with owners and status, and a traceable resolution history.
03 / 03
Ready for sign-off.
Scellus turns the record into a review-ready file: the documents, the verification results, the decisions, and any open items, clearly disclosed. Outputs that need approval stay under your review and release controls.
You receive
Review-ready files, verification summaries, decision records, and status reporting across matters.
The six Blocks
Every matter runs on the same six Blocks. Each one does a defined job, and each one knows when to hand the work to your team.
01Assemble
Gathers documents and information from each party and system into one controlled, traceable record.
Comes to your team when
A document is missing, unreadable, duplicated, or needs confirmation from the original source.
02Assemble
Extracts names, dates, amounts, and references from source documents into a structured, traceable record.
Comes to your team when
A value is unclear, a reference is incomplete, or details differ between source documents.
03Verify
Checks the structured record against agreed requirements, reconciles key details, and flags anything that fails.
Comes to your team when
A check fails, a required detail is missing, or a figure does not reconcile.
04Assemble • Verify
Follows up on outstanding documents, approvals, and responses, keeping each request with a named owner.
Comes to your team when
A request is sensitive, needs escalation, or depends on a relationship your team owns.
05Verify • Deliver
Presents open items with their sources, requirements, and context so your team can decide.
Comes to your team when
An item needs a decision. A qualified person on your team chooses what happens next.
06Deliver
Prepares the agreed documents, checks, and decision records for review and release under your controls.
Comes to your team when
An output needs sign-off, an open item needs acceptance, or a release needs your approval.
01
Scellus builds the process around your systems and requirements, defining what complete means, which checks apply, how gaps are routed and escalated, where review happens, and how progress is reported.
02
Scellus runs the process within an agreed scope, with named owners, clear review points, defined service levels, and acceptance criteria. Your team can see exactly what Scellus owns and answers for.
03
Your team sees what is ready, what is blocked, who needs to act, and which deadlines need attention. Track progress on each matter and across the portfolio, with open items clearly reported.
How we handle your data is set out in data handling.
Your team’s role
Scellus identifies gaps, assigns each one an owner, and prepares the information for review. A qualified person on your team makes the decision. Your team authorises the file’s release.
Process execution
Decision authority
Traceability
Source, check, gap, decision, output. This is the record for the matter in Fig. 01, as it appears in the review-ready file.
The SPA, received from the vendor’s solicitors on Sep 18, and Lender A’s letter of offer, received on Oct 1. Both are filed in the matter record.
Scellus compared the purchaser’s name on the letter of offer with the SPA and the identity document. The SPA and identity document read “Nurul Aisyah binti Kamal”. The letter of offer reads “Nurul Aishah binti Kamal”.
Gap GR-14 opened on Oct 1 and assigned to your team for an instruction. Under the example’s acceptance criteria, names must match across the SPA, loan documents and identity document, so the gap blocks Ready for review.
Question put to the firm’s lawyer on Oct 1: ask Lender A to reissue the letter of offer, or proceed another way? The lawyer’s instruction, recorded on Oct 2: ask Lender A to reissue it with the name as it appears in the SPA.
Scellus followed through with Lender A. The corrected letter of offer arrived on Oct 7 and the re-check matched. Gap GR-14 closed, and the matter moved to Ready for review on Oct 8. The review-ready file includes the gap record and the lawyer’s instruction.
Visibility
You see what is ready, what is blocked, and who needs to act, on every matter and across the portfolio.
| Matter | Status | Who needs to act | Days to completion |
|---|---|---|---|
| CV-2608 | Ready for review | Your team | 3 |
| CV-2603 | Awaiting documentsBlocked | Vendor | 4 |
| CV-2618 | Pending client decisionBlocked | Your team | 5 |
| CV-2609 | Checks in progress | Scellus | 7 |
| CV-2601 | Delivered | No one | Complete |
| CV-2615 | Pending client decisionBlocked | Your team | 11 |
| CV-2606Fig. 01 | Ready for review | Your team | 14 |
| CV-2612 | Ready for review | Your team | 16 |
| CV-2611 | Awaiting documentsBlocked | Lender | 18 |
| CV-2620 | Checks in progress | Scellus | 32 |
| CV-2614 | Awaiting documentsBlocked | Developer | 44 |
| CV-2622 | Checks in progress | Scellus | 53 |
Illustrative example using synthetic matters. See the full portfolio view.
Managed services
Each service combines the Blocks a process needs, with defined deliverables, review points, and reporting.
Every new matter file read against the checklist, key data verified against SSM and LHDN, and missing documents chased into a clean, review-ready file before the deadline.
See the serviceInquiries across WhatsApp, email, and web forms become complete, review-ready records without chasing documents one message at a time.
See the serviceTime capture, disbursements, reconciliation, ageing, and partner sign-off run on a calendar, LHDN e-Invoicing ready without the month-end scramble.
See the serviceReceipts matched to claim forms, policy applied per claim, payroll-ready export delivered before cut-off.
See the serviceFiles inventoried, permissioned, backed up, and restore-tested so the team trusts the right version.
See the serviceLegacy records cleaned, mapped, checked, loaded, and verified with traceability before and after cutover.
See the serviceStart here
Tell us about one transaction that keeps stalling. We’ll tell you whether Scellus can run the operation behind it.