Process ownership.
Today
Preparation depends on individual habits and inboxes.
Scellus
We design and run the process against agreed requirements and service commitments.
Your team
Your firm sets the requirements and approves the scope.
For Malaysian conveyancing teams
Keep matters moving. Protect the time behind the fee.
Scellus builds and runs the process that gets each conveyancing file complete, verified, and ready for your lawyer's review, with every outstanding item owned and visible across your matters.
Partners see what is ready, what is blocked, and who needs to act.
Matter readiness · legal review retained
What stalls a matter
The terms are agreed. The file is not ready.
Missing records and unresolved requirements delay review. Repeated preparation takes time from the team handling the matter.
A matter stalls before review.
The deadline is fixed, but a required document is still with the bank or another party.
Rework absorbs time within the fee.
Repeated preparation and follow-up consume the time available to handle each matter.
Figures do not reconcile.
A mismatch between the SPA, loan, and title records reaches your lawyer instead of being resolved during preparation.
Follow-through has no owner.
An outstanding requirement passes between the firm, the bank, and the client without a recorded next action.
Partners cannot see what is blocked.
A status update depends on asking several people rather than seeing readiness across all matters.
Senior time goes into reconstruction.
Your lawyers rebuild the document trail before they can assess the issue that needs their judgment.
Managed transaction operations
We design and run the process behind each matter.
We define what complete means, which checks apply, and how gaps reach resolution. We run the process within an agreed scope and report readiness on each matter and across the portfolio.
Assemble.
We bring the SPA, loan, and title documents together against agreed requirements. We follow through with the bank and the parties until the record is complete.
Verify.
We check the record against agreed requirements and reconcile what should match. Every gap has an owner and a resolution path.
Deliver.
Your lawyer receives a review-ready file with source references, check results, and open items disclosed. We report readiness across your matters throughout the engagement.
Services for your firm
Start with matter readiness for conveyancing.
Matter readiness is our lead service for Malaysian law firms. We also run defined processes in client intake, billing recovery, and document control.
Review sample matters01020304
Matter readiness for conveyancing.
We run preparation across the SPA, loan, and title records. Your lawyer receives an indexed file with check results and open items disclosed.
Client intake.
We design and run intake around your firm's requirements. Your team receives an organised record of client instructions and supporting documents, with gaps identified before handoff.
Billing recovery.
We run the process that records agreed activity and disbursements as a matter progresses. Your billing team receives a checked record for invoice preparation.
Document control.
We design and run document controls around your firm's policy, including access, version history, backups, and recovery.
What changes
A process your partners can see and act on.
Gap resolution.
Today
Missing or inconsistent information returns at review.
Scellus
We identify each gap, assign an owner, and track it through resolution or escalation.
Your team
Your reviewer decides items that need professional judgment.
Readiness for review.
Today
Your lawyer reconstructs the record before reviewing the matter.
Scellus
We deliver an indexed file with check results and any open items clearly disclosed.
Your team
Your lawyer reviews the file and makes the final decision.
Visibility across matters.
Today
Partners ask several people to establish which matters need attention.
Scellus
We show what is ready, what is blocked, who needs to act, and which deadline needs attention.
Your team
Partners can act on the matters that need their attention.
Responsibilities
We own the agreed operation. Your firm retains sign-off.
We agree responsibilities before the service begins. Legal judgment, client advice, and final approval stay with your firm.
Scellus ownsYour firm retains
Process design, build, and operation within the agreed scope
Firm policy, required records, and risk thresholds
Verification against agreed requirements and available sources
Legal judgment and client advice
Follow-through on gaps and outstanding requirements
Relationship-sensitive decisions and client instructions
Review-ready files with open items and supporting records
Risk acceptance and final transaction approval
Status and performance reporting across matters
Management priorities and operational decisions
Process improvements within the agreed remit
Approval of changes to scope or controls
Existing tools
Built around your firm's systems and requirements.
We design the process around your approved systems and source records. Scoping confirms access, connection methods, and any limitations before implementation.
Workplace
- Microsoft 365
- Google Workspace
- Email and shared drives
Matter records
- DMS and matter systems
- WhatsApp Business
- Client instructions
Transaction sources
- SPA and title documents
- Loan documents
- Bank and party responses
Controls and data
Agree the controls before the service begins.
Your firm's requirements determine the handling model. We define access and review controls alongside the process we will run.
Confidentiality and access.
We agree confidentiality terms and who may access client records before the service begins.
Review and release controls.
We define who reviews each output and who authorises its release under your firm's requirements.
Data location and retention.
We agree where records are stored, how long they are retained, and how they are returned or deleted.
Defined verification.
We check records against agreed requirements and available sources. Items requiring judgment go to your authorised reviewer.
Named ownership.
We record the owner, deadline, status, and next action for each outstanding requirement.
Traceable decisions.
We link source records and check results to the decisions and outputs they support.
How we measure value
Measure the work within each matter fee.
We agree a baseline and measures with your firm. The assessment reflects your fee model and the work Scellus takes responsibility for.
Preparation effort.
We establish a baseline for handling, follow-up, and rework per matter. We compare equivalent work over an agreed period.
Readiness and open items.
We track time to review-ready status, the age of outstanding items, and rework found at review. Reports identify client and third-party dependencies.
Net cost per matter.
We include the Scellus fee and the effort your firm retains when assessing value. We report time saved separately from financial benefit.
Frequently asked questions
What firms ask before appointing Scellus.
What Scellus takes responsibility for.
- We design and run the agreed process, identify and follow through on gaps, and prepare the outputs your reviewers need. Scope, service commitments, and acceptance criteria define what we own.
Working with your existing systems.
- We build the process around your existing systems where access and controls allow. We confirm the connection method and any limitations during scoping.
What review-ready means.
- The agreed acceptance criteria determine which open items prevent review and which can accompany the file. We disclose outstanding items and their owners so your lawyer can assess the position.
How an engagement begins.
- Walk us through a recent or live matter. We assess whether the process fits a managed service, then define the scope, review points, and measures with your firm before implementation.
Get the work behind your matters ready for review.
Walk us through a recent or live conveyancing matter. We'll assess where it stalls and whether Scellus can run the operation behind it.