How we work
Scellus builds the process, runs it, and closes the gaps before sign-off.
For firms managing document-heavy transactions across multiple parties, systems and deadlines: property purchases, loan drawdowns, acquisitions, supplier onboarding.
Parties
Matter A · Property purchase
Run by Scellus against agreed requirements
Your team
Review and sign-off
The engagement
Each step ends with something agreed and in writing, so both teams know what happens next.
Tell us where an important transaction or recurring obligation keeps stalling. We assess whether Scellus can take responsibility for the operation behind it.
You getA clear view of whether Scellus is the right owner for the work.
Start the conversationAn outline is enough to begin. Please do not send client matter documents at this stage.
We map the parties, systems, requirements and handoffs. Then we write down what Scellus will own, what your team will receive, and how both teams will know the work meets the standard.
Client decisions and third-party dependencies are named, including how they affect dates and readiness.
You getA written scope and proposal, agreed before any build begins.
We configure the process around your systems and test it against representative records and open-item scenarios. Where it helps, both teams run in parallel and compare results before responsibility transfers.
You getAn agreed route into operation, with readiness checks and fallback arrangements.
Scellus runs the agreed process, follows through on outstanding work, and escalates decisions to the right people. Your team sees progress on each matter and across the portfolio.
You getReview-ready files and visible status, reported against agreed measures.
| Matter | Status | Owner and next action |
|---|---|---|
| Matter A | Ready for review | Your reviewer to assess the prepared file. |
| Matter B | Pending client decision | Authorised reviewer to decide on a flagged mismatch. |
| Matter C | Awaiting documents | Scellus following through with the document provider. |
| Matter D | Checks in progress | Scellus verifying records against the agreed requirements. |
| Matter E | Delivered | Released through the agreed controls. |
Actual reporting includes the requirements, deadlines, and open items agreed for your service.
We establish a baseline and agree measures, data sources, and reporting cadence for each engagement.
Who owns what
Scellus answers for the agreed operational work. Your authorised team keeps the decisions that require professional judgment and approval.
The operation
The decisions
A review-ready file meets agreed preparation criteria, with open items disclosed. Professional approval remains with the authorised reviewer.
Commercial basis
Any assessment or implementation work is identified separately from ongoing operation. Additional responsibilities or material changes are scoped and agreed before they become part of the service.
The proposal sets out
What shapes the price
Before we begin
Scoping usually takes 1–2 weeks. Build and transition timing is agreed during scoping, based on volume, systems, and the work already in motion.
A named process owner, an outline of the current work, and clarity on who can make decisions. During scoping, we agree the representative records, system access, and specialist input needed to design and test the process. Document handling is arranged after initial qualification.
We assess the systems you already use and design around the agreed requirements. Any connections, access constraints, or changes needed are identified during scoping; compatibility is confirmed before implementation.
We agree preparation and acceptance criteria before operation begins. Scellus assesses the operational work against those criteria and identifies any remaining open items. Your authorised reviewers retain professional judgment, risk acceptance, and final approval.
The scope defines the owner, next action, escalation route, and effect on delivery. Reporting distinguishes work Scellus can progress from items awaiting a client decision or third-party response.
Processing windows, status updates, review meetings, and performance reporting are agreed for each engagement. The cadence reflects the work, deadlines, volume, and decisions involved.
We assess changes against the agreed operating remit. Additional responsibilities, integrations, or service commitments are scoped and agreed before they become part of the service.
Start a conversation
Tell us about the work, the gaps, and the result your team needs. Scoping usually takes 1–2 weeks.