Inputs.
Where documents, records, messages, files, forms, and exports enter the workflow.
Fit check
See if we’re a fit.
Tell us about one transaction that keeps stalling. We’ll tell you whether Scellus can run the operation behind it.
Sample reviews
Know what needs to change.
Leave with a clear next step.
Every review ends with one recommendation: what Scellus should run, what your team keeps, and what to do next. Sometimes the answer is to keep the work in-house.
Which sounds like your team?
Conveyancing · Client engagement
Conveyancing.
Recommendation: Scellus runs it
- Scellus runs
- One checklist for every residential subsale matter, a readiness gate three working days before lodgement, and daily follow-through on every missing item.
- Your team keeps
- Legal judgment, open-item approval, and the final readiness decision.
- What we found
- Status lived in clerks’ notes, message threads, and memory. Lawyers listed the open items themselves before they could start the legal review.
- Measured result
- Matters ready for review three working days before lodgement rose from 37% to 80% in a four-week pilot.
Claim intake · Sample review
Claim intake.
Recommendation: Scellus runs part of it
- Scellus runs
- Document collection and follow-through on one shared queue, with a completeness report for each file before the fee earner opens it.
- Your team keeps
- Liability, quantum, case strategy, and every other professional judgment.
- What we found
- Outstanding documents sit in personal spreadsheets, and follow-up depends on who holds the file. Case evaluation varies too much by claim type to standardise.
- Next step
- Agree the documents each claim type needs and the escalation owners, then scope the build.
Staff claims · Sample review
Staff claims.
Recommendation: Scellus runs it
- Scellus runs
- One claims process from submission to payroll export: receipts matched, policy rules applied, and gaps routed to your approver.
- Your team keeps
- Policy rules, claim approvals, and payroll release.
- What we found
- Receipt totals are typed in by hand and checked by eye. Policy caps apply only when someone remembers them.
- Next step
- Write the policy down, confirm who approves, and run one full cycle alongside the current process.
Shipment billing · Sample review
Shipment billing.
Recommendation: Your team keeps it
- Scellus runs
- Nothing for now. The review gives your team two fixes to make without us.
- Your team keeps
- Reconciliation, plus a shared naming convention and a written checklist so someone else can cover.
- What we found
- On one lane at 15 to 20 shipments a month, the operations lead is already a sound control. Two minor gaps: inconsistent file names, and no cover when they are away.
- Next step
- Book a fresh review if volume grows, a second lane or carrier is added, or the operations lead changes.
See if we’re a fit
There is no fee for the fit check. We only ask for the RM 1,999 review fee once we confirm fit.
Who this is for
This Review is for teams with a workflow worth fixing.
We accept Review requests where the workflow has enough repetition, risk, or cost to justify a system we can operate.
If the workflow isn’t a fit, we decline clearly. We don’t sell a Review when we can’t see a clear path to improvement.
Good fit
A repeated workflow, not a one-off task.
The same work should recur every week or month, with enough volume for improvement to matter.
Documents, records, approvals, or handoffs.
The review is strongest where work moves through files, checks, exceptions, and people.
A named process owner.
We need someone who can describe the workflow, confirm what matters, and own the next step.
Enough volume for an operated workflow to matter.
The workflow should carry enough cost, risk, or repetition to justify a managed system.
Willingness to share redacted examples.
Samples are optional, but useful when they show how the work actually moves and breaks.
Not a fit
One-off chatbot requests.
Workflow Review is for repeated operational workflows, not standalone AI demos.
Generic prompt experiments.
The review needs a real business process with an owner, inputs, decisions, and outputs.
Brochure websites.
Scellus reviews document-heavy operating workflows, not marketing-site projects.
Low-volume admin tasks.
The workflow needs enough repetition, risk, or cost to justify a system we can operate.
Exploratory AI conversations with no process owner.
The review works only when someone close to the workflow can explain where it breaks.
What we review
Inputs, handoffs, tools, exceptions, approvals, outputs, reporting.
These are the operating points Scellus checks first. The goal isn’t a broad audit. We assess whether one workflow is suitable for Scellus to build and operate.
Handoffs.
Who receives the work, who waits for it, and where ownership becomes unclear.
Tools.
The email, WhatsApp, spreadsheets, portals, drives, and CRM involved, plus the accounting or ERP system of record — Xero, AutoCount, SQL Account, MYOB, or your own.
Exceptions.
The conditions that force manual checking, rework, chasing, escalation, or judgement.
Approvals.
Who signs off, what evidence they need, and how approval history is captured today.
Outputs.
The reports, exports, summaries, bundles, records, or downstream updates the workflow must produce.
Reporting.
What status, ageing, risk, or throughput your team needs to see without rebuilding it manually.
Leakage.
The points where time, accuracy, revenue, or accountability slips out of the process.
What you receive
A workflow review note your team can act on.
You can use it with your IT team, your accountant, another vendor, or keep it as an internal decision note. Workflow Review is the first operating step before a possible workflow build. It doesn’t commit you to a build with Scellus.
Workflow map.
A practical map of one workflow’s inputs, handoffs, tools, exceptions, approvals, outputs, and reporting.
Leakage points.
The breakpoints where work slows down, gets re-keyed, waits for a person, loses evidence, or creates avoidable risk.
System outline.
A practical first set of Scellus components, shaped around a workflow we can build, run, and support.
Risk areas.
The parts of the workflow that need more evidence, stronger ownership, better review controls, or clearer operating rules.
Next step.
One recommendation: Scellus runs it, Scellus runs part of it, or your team keeps it, with the reasons and what to do next.
How the process works
From fit check to written review note.
We only book time once we confirm a fit, receive the NDA, and clear the RM 1,999 review fee. This keeps the session focused on work we can help with.
- 01
You tell us what workflow is breaking.
We ask for your contact details, company, industry, the workflow that is breaking, and how often it happens.
- 02
We check fit within 1 working day.
Scellus checks for repeat volume, a clear owner, current cost or risk, and whether we can help.
- 03
If it fits, we send the NDA and RM 1,999 review fee.
You must clear both before scheduling. If it isn’t a fit, we decline clearly before asking for payment.
- 04
You choose the session slot.
You may add up to two attendees. We recommend one process owner and one person who handles the work directly.
- 05
We send the preparation brief.
The brief takes about 20 minutes. Redacted files are optional, but useful when they show the workflow clearly.
- 06
We run the 45-minute review.
We map the workflow, identify leakage, confirm review points, and name the next commercial step within 2 working days of the session.
Transition model
Take over the workflow without disrupting the operation.
- 01
Observe
We map the existing process, confirm the sources, identify exceptions, and establish the current baseline.
- 02
Run in parallel
We perform the workflow alongside the existing process so both teams can compare the results.
- 03
Take over
Once the workflow is stable, Scellus becomes responsible for the agreed operating scope.
- 04
Improve
We monitor recurring exceptions, adjust the workflow, and expand the scope when the first outcome is stable.
Pricing
How managed workflow pricing works.
Most managed workflows include a one-time setup fee and a monthly operating fee. Pricing depends on volume, workflow complexity, integrations, review requirements, and service levels. The fit check confirms whether the process is suitable before any paid work begins.
- Workflow Review
- We assess the workflow, confirm fit, and define the operating scope.
- Setup and transition
- A one-time fee covers workflow mapping, rules, integrations, testing, parallel runs, and rollout.
- Managed operation
- A monthly fee covers ongoing processing, monitoring, exception handling, maintenance, and reporting.
- Additional scope
- New integrations, major workflow changes, exceptional data cleanup, or work outside the agreed service level is scoped separately.
After the Workflow Review, your proposal will set out the fee bands and a firm timeline. The Review confirms the volume, systems, review model, service level, and scope exclusions needed to price and schedule the work accurately.
What it costs
A fixed-fee review.
A scoped build, if you want one.
The fee covers the preparation brief, 45-minute session, workflow map, and recommended next step.
We only request this fee once we’ve confirmed your workflow is a fit. Submitting for review costs nothing.
Workflow Review
RM 1,999
Credited in full against a workflow build within 60 days.
You receive a practical map of one workflow and a clear recommendation for the next step. You can use it with us or without us.
- Fit check
- 1 working day
- Session
- 45 minutes
- Scope
- 1 workflow
- Summary, after the session
- 2 working days
We don’t ask for payment before confirming the workflow is suitable for review. There is no fee for the fit check.
Workflow Build
Quote, build, operate.
If the review shows the workflow is build-ready, Scellus quotes a fixed scope, builds the recommended workflow components, and operates them with your team.
- 01
Quote
Scellus writes a fixed scope, fee, and timeline from the review note for your team to approve.
- 02
Build
We configure the recommended components with the systems you already use: email, drives, CRM, accounting, payroll, WhatsApp, or your own.
- 03
Operate
Scellus runs the workflow on a monthly retainer, handles exceptions, and reports against the outcome your team is paying for.
Operating fees depend on workflow volume and exception load. We confirm them in the scoped quote.
The review identifies which Scellus components the workflow needs. See how the blocks fit together →
Common questions
Questions before you submit.
Clear answers to help you decide whether a Workflow Review is the right starting point.
Fit check
Tell us about one transaction that keeps stalling.
We’re checking whether the work is repeatable, measurable, and suitable for a managed workflow. You don’t need a complete process map. A short description of what keeps getting delayed, rechecked, or rebuilt is enough.
There is no fee for the fit check. We reply within 1 working day and don’t ask for payment before we confirm fit.