Blocks
Each has a defined input, a defined output, and one job it is responsible for.
Workflows ▪ Overview
Every workflow we run, as one stack.
Eight back-office processes Scellus operates end to end, built from the same blocks, run against a named outcome. Browse the stacks and pick the one your team keeps rebuilding by hand.
- STACKS
- 08
- MODE
- RUN END-TO-END
- OUTPUT
- NAMED OUTCOME
How stacks work
The same blocks fit together around different outcomes.
Six blocks, each doing one job. Every stack below is built from them, sequenced for its own process and run against one named outcome.
- 01CollectInto one queue
- 02ReadFields from documents
- 03VerifyAgainst your rules
- 04ChaseFollow-ups, tracked
- 05ReviewA person decides
- 06DeliverTo the next system
Workflow stack
Sequenced around your real process, so intake, billing, claims, or migration work moves without being rebuilt by hand.
Operated outcome
Scellus builds, runs, monitors, and improves the workflow. Judgement stays with the people responsible for it.
The stacks
Eight stacks, each one built to run end to end.
Matter readiness, client intake, billing recovery, claims, invoicing, recurring charges, document control, data cleanup — each assembled from the same six blocks and operated against a named outcome. Open one for its full sequence.
01
Matter readiness.
We collect matter records, check the file against the agreed checklist, verify key data, and follow up on missing items.
- You receive
- A review-ready matter file, missing-item queue, readiness report, and audit trail.
- Your team keeps
- Matter-specific judgement, risk acceptance, and final approval.
- Typical cadence
- Daily intake with deadline-based review.
- Best fit
- Firms opening or preparing repeated matters against a set checklist.
- Commercial model
- One-time setup plus a monthly managed service.
- 01Collect
- 02Read
- 03Verify
- 04Chase
- 05Review
- 06Deliver
- 02Client intake.We collect inquiries, capture key details, check required documents, follow up on gaps, and prepare the intake record.
- You receive
- A complete intake record, missing-document queue, reviewer pack, and audit trail.
- Your team keeps
- Conflict decisions, client acceptance, risk calls, and final approval.
- Typical cadence
- Daily, as new inquiries arrive.
- Best fit
- Teams handling repeated intake across email, forms, and messaging channels.
- Commercial model
- One-time setup plus a monthly managed service.
- 03Billing recovery.We collect billing evidence, match time and costs, follow up on gaps, prepare the invoice record, and monitor the run.
- You receive
- A billing-ready record, exception queue, ageing view, e-Invoice file, and monthly report.
- Your team keeps
- Pricing, write-offs, disputed items, and final invoice approval.
- Typical cadence
- Daily capture with weekly and month-end runs.
- Best fit
- Firms that lose billable work between delivery and invoice approval.
- Commercial model
- One-time setup plus a monthly managed service.
- 04Claims processing.We collect claims, match receipts, check agreed policy rules, follow up on missing documents, and prepare the payroll export.
- You receive
- Payroll-ready records, an exception queue, policy flags, and an audit trail.
- Your team keeps
- Policy decisions, disputed claims, and payment approval.
- Typical cadence
- Monthly or twice monthly.
- Best fit
- Teams processing repeated staff, supplier, customer, or panel claims.
- Commercial model
- One-time setup plus a monthly managed service.
- 05Invoice processing.We collect supplier invoices, capture their fields, match them to orders and receipts, follow up on gaps, and prepare posting.
- You receive
- A posting-ready batch, mismatch queue, approval pack, and audit trail.
- Your team keeps
- Disputes, exceptions, payment release, and accounting policy.
- Typical cadence
- Daily intake with scheduled payment runs.
- Best fit
- Finance teams processing repeated supplier invoices against purchase records.
- Commercial model
- One-time setup plus a monthly managed service.
- 06Recurring charges.We prepare recurring charges, monitor failed payments, follow up within scope, reconcile receipts, and report exceptions.
- You receive
- A charge file, failed-payment queue, reconciliation summary, and operating report.
- Your team keeps
- Credits, disputes, exceptions, and customer-sensitive communication.
- Typical cadence
- Daily monitoring with scheduled billing cycles.
- Best fit
- Teams running recurring billing across more than one payment or accounting system.
- Commercial model
- One-time setup plus a monthly managed service.
- 07Document control.We inventory files, apply agreed controls, monitor backups, run restore checks, and report gaps.
- You receive
- A controlled file register, access report, restore record, exception queue, and audit log.
- Your team keeps
- Access policy, retention rules, legal holds, and approval of exceptions.
- Typical cadence
- Continuous monitoring with scheduled reviews and restore tests.
- Best fit
- Teams whose work depends on shared records, controlled access, and tested recovery.
- Commercial model
- One-time setup plus a monthly managed service.
- 08Data cleanup & migration.We profile source data, clean and map records, prepare exceptions, run test loads, and validate the migration.
- You receive
- A validated target dataset, exception log, reconciliation summary, and migration audit trail.
- Your team keeps
- Mapping policy, disputed matches, record disposal, and final cutover approval.
- Typical cadence
- Phased batches through test, parallel run, and cutover.
- Best fit
- Teams moving repeated, high-value records between business systems.
- Commercial model
- Fixed transition scope, with managed support where ongoing cleanup is needed.
Pricing
How managed workflow pricing works.
Most managed workflows include a one-time setup fee and a monthly operating fee. Pricing depends on volume, workflow complexity, integrations, review requirements, and service levels. The Workflow Fit Check confirms whether the process is suitable before any paid work begins.
- Workflow Review
- We assess the workflow, confirm fit, and define the operating scope.
- Setup and transition
- A one-time fee covers workflow mapping, rules, integrations, testing, parallel runs, and rollout.
- Managed operation
- A monthly fee covers ongoing processing, monitoring, exception handling, maintenance, and reporting.
- Additional scope
- New integrations, major workflow changes, exceptional data cleanup, or work outside the agreed service level is scoped separately.
Fee bands and a firm timeline appear in the proposal after Scellus confirms the volume, systems, review model, service level, and scope exclusions. We do not publish a made-up range.
Don’t see your process here?
Most stacks start as a process a team rebuilds by hand every cycle. Start with a free fit check, and a focused review maps your channels, your rules, and the named outcome we would operate against.