For document-heavy businesses
Take recurring document work off your team’s plate.
We build and run intake, claims, billing, and migration for about the cost of one hire. Your team keeps every judgement call.
Free fit check ▪ Reply within 1 working day ▪ No payment before fit is confirmed
Where the work breaks
The work that eats the week.
Document-heavy operations rarely fail in one obvious way. The cost builds through small gaps: retyping, missed follow-ups, and month-end reports rebuilt by hand. These are the patterns we identify first, then run through a workflow designed for each one.
Billable work goes uncaptured.
The work gets done, but nobody records it before the invoice goes out.
Billing recoveryReceipts arrive from everywhere.
WhatsApp, email, and photos each start a separate re-typing job before payroll can move.
Claims processingA single lost file becomes a liability.
Case files live in one folder, on one laptop, with no backup that's ever actually been tested to restore.
Document controlChecklists get checked by eye.
Files are matched against requirements manually, and the misses surface at the deadline.
Matter readinessIntake stalls on the last document.
Client files get chased one message at a time, with no single view of what's still missing.
Client intake- See all patterns and blocks
The Scellus model
Standard blocks. Your workflow.
Run by us, every day.
Every workflow we take over is assembled from six standard blocks, sequenced the way your operation already runs. Then Scellus operates it — chasing, checking, and reporting — accountable for the outcome, not just the software.
- N.0136×36
Blocks
One clear job, done the same way every time.
Collect, Read, Verify, Chase, Review, and Deliver: six functions, each with a defined input and output.
See the six core blocks - N.0236×36
Workflow stacks
Blocks sequenced around how the work moves.
We connect the blocks a process needs into one flow, ordered the way your operation already runs.
See the workflow stacks - N.0336×36
Managed outcomes
Scellus stays accountable for the result.
We operate the workflow, handle exceptions, and report on an outcome your team can rely on.
Start with a free fit check
Workflow stacks
Processes we run, not tools you operate.
Each stack is a back-office process Scellus runs end to end, built from the same blocks, operated against a named outcome.
All workflow stacksMatter readiness.
Every new matter file read against the checklist, key data verified against SSM and LHDN, and missing documents chased into a clean, audit-ready file before the deadline.
- 01Collect
- 02Read
- 03Verify
- 04Chase
- 05Review
- 06Deliver
- 02Client intake.Inquiries across WhatsApp, email, and web forms become complete, review-ready records without chasing documents one message at a time.
- 03Billing recovery.Time capture, disbursements, reconciliation, ageing, and partner sign-off run on a calendar, LHDN e-Invoicing ready without the month-end scramble.
- 04Claims processing.Receipts matched to claim forms, policy applied per claim, payroll-ready export delivered before cut-off.
- 05Invoice processing.Supplier invoices captured, extracted, three-way matched against order and goods-receipt, approval-routed, and posted to your accounting system.
- 06Recurring charges.Cards, mandates, pro-rata, dunning, receipts, and reconciliation handled on a calendar, not by chase.
- 07Document control.Files inventoried, permissioned, backed up, and restore-tested so the team trusts the right version.
- 08Data cleanup & migration.Legacy records cleaned, mapped, checked, loaded, and verified with traceability before and after cutover.
Industries
Same blocks. Different work.
The same blocks and stacks are arranged around each industry's own capture, billing, and visibility problem.
All industries- 01
Law firms
Billable time gets done and never gets billed.
Law firms lose revenue to a capture problem, not a productivity one. Time, disbursements, and scope go unrecorded well before anyone sits down to draft an invoice.
See law firms - 02
Professional services
Delivered scope outgrows the original invoice.
Professional services firms routinely do more than the engagement letter covers. Nothing downstream is built to capture that expansion before billing closes it out.
See professional services - 03
Logistics
Exceptions surface after the client already knows.
Logistics margin erodes through too many systems and no single source of truth. Cargo keeps moving, exceptions pile up, and visibility into both arrives a step too late.
See logistics
Work
Results the teams measured themselves.
These are real engagements with Malaysian teams, not composites. Each number below is what the client's own team recorded after Scellus built and ran the workflow.
All case studies- 01
67%
Less time on claims
Staff claims, payroll-ready.
A regional services company cut monthly claims work from around 160 hours to 52, with exceptions routed to HR and payroll-ready exports every cycle.
Read the case study - 02
6 weeks
To launch and operate
Unbilled work, always visible.
A regional advisory and legal firm now sees unbilled work and stalled approvals daily, instead of reconstructing billing status by hand at month-end.
Read the case study - 03
15%
Recovered monthly
Guard shifts, fully billed.
A Malaysian security services company recovered 15% of unbilled guard shifts and cut billing and payroll reconciliation from 5 days to under 2 hours.
Read the case study
Insights ▪ Field notes
What we learn running the work.
Field notes, benchmarks, and workflow breakdowns from operations we run for Malaysian legal, finance, and logistics teams.
All insightsScellus new operating model
What moved this quarter: workflow stacks extended and review scheduling now confirms within two working days.
What the first workflow reviews showed us
Across our first Workflow Reviews, the biggest delay was collection and verification, not drafting.
Document control that survives a restore test
Document control looks fine on paper until a restore test. What actually makes it provable, not assumed.
Start with the workflow that costs you the most.
The fit check is free and takes two minutes; we reply within one working day. If the workflow is a fit, a fixed-fee review maps it end to end — credited in full when you build with us. Then Scellus runs the work for about the cost of one hire, and your team keeps the judgement.